Koha:Inventory

Inventory Process

Bay Scanning

1. Grab a Chromebook and scanner.
2. Open the inventory sheet.
3. Create a new worksheet, title "Bay #" after previous bay scanned. Place cursor in cell A1.
4. Take Chromebook and scanner to the bay you entered in the inventory sheet.
5. Scan all books in the order they appear. Turn down any book that is out of order.
6. Remove any books that are damaged, place in back room after scanning.
7. After the entire bay is scanned, put the turned-down books where they go.
8. After all bays are completed, rename file to "Library INVENTORY [current date mm/dd].

Koha Merge

1. Open inventory sheet above.
2. Download each worksheet as a .csv file.
3. Open Koha -> More -> Tools -> Inventory.
4. Upload first sheet to Barcode file.
5. Set inventory date to date in spreadsheet title.
6. Scroll to bottom, hit Submit. (An error message may appear—just press OK.)
7. Two bars will appear at the top of the screen, noting the number of items modified and number of potential barcodes read. If the numbers match, return to the spreadsheet and add "Complete mm/dd" to cell B1. Move on to the next sheet and repeat from #3 above.
8. If the numbers do not match:
   1. If a barcode is not found, return to the spreadsheet and add MISSING next to the missing barcode(s).
   2. If another error is found, edit here.