Gradebook

TeacherEase login screen

Logging In

1. Head to tsas.org/gradebook
2. Click "Log In" at the top
3. Click "Log In with Google"
4. Choose your @tsas.org email address and enter password if prompted.
   • Note that students do the same. Their email is their student ID: 123456@TSAS.org, password Welcome.1 if they’ve never logged in
   • Parents log in with their personal email address and password on the Login screen—they do not use "Log In with Google"

Getting Oriented

On the left of the main screen are your frequently-used features. Customize them with the gear icon at the top of the column. All links are also available in the navigation bar at the top of the screen.

In the middle is your news feed—it contains school- and class-wide announcements.

On the right is your calendar. Once assignments are created, they will appear here. School closures and such will also appear there. The drop-down above allows you to toggle each calendar's visibility.

Grade Book & Google Classroom Quick Setup

1. Go to Gradebook 🠚 Setup 🠚 Categories, then enter Name (e.g., "Quiz," "Homework"), then assign a weight if you're using weighted grades
2. Go to Gradebook 🠚 Setup 🠚 Sync Google Classroom and log in again if prompted. Select your first class, choose "Create a new Google Classroom class" and click next, then save. Repeat as necessary, using the "Link" button next to each class
3. Visit Google Classroom to view/create/grade your assignments
4. Grade all linked assignments within Google Classroom, as changes made in our grade book will not be pushed to Google Classroom

Assignments WITHOUT Google Classroom

1. Create Categories
   1. Gradebook > Setup > Categories
   2. Enter Category Name
   3. Enter Category Weight, if applicable
   4. Click Save
2. Create Assignments
   1. Gradebook > Scores/Comments > choose Class > Create Assignment
   2. Enter [Title], [Date Due]
   3. Assign to all or Select Students for differentiation
   4. Enter grading details
      1. Choose Assess by from Drop Down list
      2. Enter Points
      3. Assign Category
      4. Save

Grades WITHOUT Google Classroom

Note that you will grade Google Classroom assignments within GC itself—scores will post to SchoolInsight automatically.

1. 1. Go to Gradebook > Scores/Comments
   2. Click on the name of the assignment or select a square from grid
   3. Enter scores, TAB/RETURN or ARROW between students
   4. Save

Create a Behavior Log

Behavior logs are reviewed by the Dean of Students to track student progress/changes outside of assignments and grages. Behavior logs can be positive or negative classroom behaviors, and may be shared automatically with parents.

1. Go to Tools > Behavior Logs
2. Select student from Drop Down list
3. Click Create Behavior Log
4. Enter information
5. Click Save or Save and Send Email

Create a Discipline Incident

Discipline incidents are for serious incidents and are shared with administration upon completion. Do not use this form to inform administration of an ongoing incident. Slack or text your principal/counselor for immediate assistance

1. Go to Tools > Discipline > Create Incident
2. Fill out form as professionally and accurately as possible
3. Click Save

Reports

There are a number of useful reports available under Gradebook > Reports. Below are a few.

• Progress Report contains missing assignments and current grades
  
• Grading Sheet is a list of students with blank columns for hand-grading assignments. Useful as a quick table of students, or as a blank roster for substitutes
• Score Histograms provides a histogram of the scores of one or many assignments
• Student custom reports is very powerful, allowing teachers to pull students by all demographic fields, address, grade level, House, OKPromise status, field trip permission form, etc.
• Also birthday lists

Option Menu (Desktop)

Choosing an averaging method

Note the grade book defaults to the simple point averaging method. If you wish to give each assignment a point value, then enter the number of points earned for each, then you need to do nothing. Otherwise, there are four calculation options for determining the final grade:

The Simple Point Averaging Method is based on a possible points system and will NOT include the weight assigned to the specific Assignment Types. (The default.)

The Simple Score Averaging Method is based on a percentage system and will NOT include the weight assigned to the specific Assignment Types.

The Weighted Score Averaging Method is based on a percentage system and WILL include the weight you have assigned the specific Assignment Types.

The Weighted Point Averaging Method is based on a possible points system and WILL include the weight you have assigned to the specific Assignment Types.

See the reference below for an example calculation of score and point averaging methods.

1. Click "Options," top left
2. Choose "Section Settings"
3. Click the class you wish to assign, then select the averaging method from the drop-down menu
4. Press "Save" in the top right

Reports

There are many options—you are best served by testing those that might seem useful. Here are a few I use often:

Progress Reports (Class-wide)

1. Under "Reports," choose "Progress Report"
2. Choose section (class) you wish to print
   • "Include Off Roll" will include those students who have dropped, are expelled, or are otherwise out
   • "Print Attendance Detail" will include the dates of absences or tardies (I usually include this)
   • "Print Assignments Detail" will include dates and grades for all assignments currently assigned (completed or not)
   • "Print Incomplete And Unscored Assignments Only" is useful for students who have fallen behind, but does not include their progress
   • "Print Grades Detail" will include (or not) their final calculated grade as it currently stands
   • "Print All Sections I Teach The Selected Students" is good for saving paper, but will print all grades you have given a student across all classes you currently teach the student
3. "Set as Default Criteria" will prevent you from selecting the same options each time you run the report

See image above for progress report with Attendance, Assignments, and Grades Details checked.

Class Rolls Worksheet

Helpful when you have a sub or need a date table or list of students.

Wen-GAGE class rolls worksheet

Section Assignment Listing

Serves as a backup copy of your grades; a table of student names, assignments, and scores

Wen-GAGE section assignment listing

Section Lesson Plan Listing

Paper copy of your lesson plans. Parents and students can access this information via their login, but some prefer this format. This is also helpful during conferences to provide a scope of the session.

Wen-GAGE section lesson plan listing

Email Students (and guardians)

This interface allows you to email students and guardians from your gmail account using the addresses we have on file. User Name is your email address before the @, the password is your tsas.org password, and the "From Email" is your full @tsas.org email address. Choose a section, then check the boxes next to the names of the students/guardians you would like to email.

Please note that the "form email" is not encouraged, especially regarding a student's academic standing. A personalized email goes a long way in alleviating concerns. So, field trip reminders=yes, threats of failure=no.

See Also

Gradebook Errors